Terms of Use

California Healthcare Innovation Conference Website

Last updated: January 27, 2026

1. Acceptance of Terms

By accessing or using this website (the “Site”), you agree to these Terms of Use and all applicable laws and regulations. If you do not agree, please do not use the Site.

2. Purpose of the Site

This Site is operated by the HIMSS Northern California Chapter to provide information and services related to the California Healthcare Innovation Conference, including:

  • Call for speakers

  • Innovation showcase applications

  • Exhibitor and sponsor applications

  • Attendee registration

  • Volunteer applications

3. Relationship to HIMSS

The HIMSS Northern California Chapter is an affiliated chapter of Healthcare Information and Management Systems Society (HIMSS).
Conference activities, content, and conduct are intended to align with HIMSS national policies, including those related to:

  • Ethics and professional conduct

  • Anti-harassment and non-discrimination

  • Conflict of interest

  • Appropriate vendor engagement

In the event of any inconsistency, applicable HIMSS national policies shall govern.

4. Eligibility and Accuracy of Information

You represent that information submitted through the Site is accurate, complete, and submitted with appropriate authority on behalf of yourself or your organization.

5. Submissions and Applications

By submitting materials (including speaker proposals, applications, or registrations), you acknowledge and agree that:

  • Submission does not guarantee acceptance or participation

  • The Chapter may review, evaluate, and select submissions at its discretion

  • Submitted content may be used for conference planning, scheduling, and promotional purposes

  • You have the right to submit the materials and they do not infringe third-party rights

6. Payments, Fees, and Refunds

Registration fees, exhibitor fees, and sponsorship payments are subject to posted pricing and refund policies. All payment terms and refund eligibility will be disclosed during the registration or application process.

7. Intellectual Property

All Site content, including text, graphics, logos, and conference branding, is owned by or licensed to the HIMSS Northern California Chapter or HIMSS. Unauthorized use is prohibited.

8. Prohibited Conduct

You agree not to:

  • Use the Site for unlawful, misleading, or disruptive purposes

  • Attempt unauthorized access to systems or data

  • Interfere with Site functionality or security

9. Disclaimer

The Site and its content are provided “as is.” Conference details, speakers, schedules, and formats are subject to change.

10. Limitation of Liability

To the fullest extent permitted by law, the HIMSS Northern California Chapter shall not be liable for indirect, incidental, or consequential damages arising from use of the Site or participation in the conference.

11. Governing Law

These Terms are governed by the laws of the State of California.

12. Contact

Questions regarding these Terms may be directed to:
privacy@himssnorcal.org

Privacy Policy

California Healthcare Innovation Conference Website

Last updated: [Insert date]

1. Information We Collect

We may collect information including:

  • Personal identifiers: name, email address, phone number, job title, organization

  • Application data: speaker proposals, exhibitor/sponsor applications, volunteer submissions

  • Registration data: attendance selections and confirmation details

  • Technical data: IP address, browser type, and site analytics

2. Alignment with HIMSS Privacy Practices

The HIMSS Northern California Chapter follows privacy practices consistent with HIMSS national policies and applicable U.S. and California privacy laws. Personal information is handled in a manner intended to respect confidentiality, security, and appropriate use.

3. How Information Is Used

Information is used to:

  • Administer conference registration and applications

  • Communicate with conference participants

  • Support conference planning, operations, and reporting

  • Provide event-related updates and logistics

Personal information is not sold.

4. Information Sharing

Information may be shared:

  • With trusted service providers supporting registration, payment processing, communications, or event technology

  • When required by law or legal process

Service providers are expected to protect personal information and use it only for authorized purposes.

5. Payment Processing

Payments are processed by secure third-party payment processors. The Site does not store full credit card numbers or sensitive payment credentials.

6. Data Retention

Information is retained only as long as reasonably necessary for conference operations, financial reporting, compliance, and recordkeeping consistent with HIMSS-affiliated chapter practices.

7. California Privacy Rights

California residents may have the right to request access to, correction of, or deletion of their personal information, subject to applicable legal exceptions.

Requests may be submitted to:
[Insert privacy contact email]

8. Cookies and Analytics

The Site may use cookies or similar technologies to enhance functionality and analyze usage. Users may manage cookies through browser settings.

9. Data Security

Reasonable administrative, technical, and physical safeguards are used to protect personal information from unauthorized access or disclosure.

10. Children’s Privacy

The Site is not intended for children under 13, and no information is knowingly collected from children.

11. Policy Updates

This Privacy Policy may be updated periodically. Updates will be posted with a revised effective date.

12. Contact

Privacy-related inquiries may be directed to:
privacy@himssnorcal.org